merlyn estopa.
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Hi, I'm Merlyn.

Ten years of remote work taught me exactly where things break. Now I build the systems that close those gaps.

Merlyn Estopa in her office, in front of a wall reading good systems, brighter people

A lead that nobody followed up. A handover that lived in one person's head. I spent a decade in support, retention and quality assurance watching gaps like those cost real money.

I design and build GoHighLevel automations, CRM architecture and customer success operations for coaches, agencies and ecommerce brands. I have built for premium tier clients across coaching, therapy, publishing and travel, and run an independent client engagement end to end, from the quote and service agreement through to onboarding.

Two things run underneath all of it. I like watching other people win, which is why a decade of my career sat in customer success and not somewhere quieter. And I like things in their right place, which my family finds funny and my clients find useful.

So the work tends to look the same. Find the step everyone dreads, take it apart, label every piece, and hand it back running. A good system is a mixtape, not a jam session. Sequenced, labelled, and it plays the same way every time.

The tapes on this site are the ones I am proudest of. Side A is the work. Side B is the part nobody sees, the naming conventions and the handover docs, which is the part that decides whether any of it still works in six months.

Cozy on the outside, tech monster on the inside.

Certified, and checkable

Every one of these has a verification link, so you do not have to take my word for it.

  • HighLevel Certified Admin badge

    HighLevel

    Certified Admin

    Pipelines, workflows, funnels, automations and custom fields.

  • ClickUp Expert certificate badge

    ClickUp

    Expert

    Issued 28 August 2024 · No. pq6h7aj3evd3

    Verify →
  • EF SET English certificate, 72 out of 100, C2 Proficient

    EF SET

    English, C2 Proficient

    72/100 · Reading 75, Listening 68 · 20 August 2024

    Verify →
  • Verified ClickUp Power User badge

    ClickUp

    Verified Power User

    Awarded to the top 10 percent of ClickUp users worldwide.

    About the badge →

What I actually do

  1. 01

    GoHighLevel systems

    Pipelines, workflows, funnels, tags and custom fields, built and documented so a team can run them without me.

  2. 02

    Customer success and retention

    Ticket queues, returns, cancellation saves and KPI reporting across ecommerce and SaaS.

  3. 03

    Operations management

    Backend operations end to end, including teams, fulfillment and the processes that hold them together.

  4. 04

    AI assisted workflows

    Claude and ChatGPT wired into support and documentation, so the busywork stops eating the day.

Tools and systems I work in

Some of these I am in every day, some I have run for clients and agencies. All of them I can pick up without a ramp.

CRM and automation

  • GoHighLevel
  • Zoho CRM
  • Zapier
  • Make
  • Unito
  • Airtable
  • ManyChat

Project and time

  • ClickUp
  • Notion
  • Trello
  • Asana
  • SmartSuite
  • Everhour
  • Clockify

Support desk

  • Zoho Desk
  • Front
  • eBay Seller Hub
  • Guru
  • QuestionScout

Comms

  • Slack
  • Zulip
  • Loom
  • Calendly
  • Google Workspace
  • Zoom

Sites, funnels and courses

  • WordPress
  • Elementor
  • Kajabi
  • ThriveCart
  • LearnDash
  • BuddyBoss
  • ScoreApp

Build and mapping

  • GitHub
  • VS Code
  • Supabase
  • Miro
  • Puzzle

AI and content

  • Claude
  • ChatGPT
  • Otter.ai
  • Descript
  • Canva
  • Wistia

Hosting and security

  • SiteGround
  • Namecheap
  • Cloudflare
  • 1Password

Let's build your backend

Open to contract builds and to operations roles.

What happens next

  1. 01A 30 minute call. You walk me through where things break.
  2. 02I come back with what I would build, in what order, and what it costs.
  3. 03You decide. No retainer to start.

Cebu, Philippines · GMT+8 · I work to your time zone

Part of Opsresso, my operations and automation studio.